30 Main Street, Macedon NY 14502
Macedon Public Library
30 Main Street, Macedon NY 14502
Macedon Public Library Board of Trustees
Meetings are held on the third Wednesday of the month at 1:00 p.m. in the Conference Room at the Macedon Town Hall. For more information, please call (315) 986-5932, Ext. 3 (Library)
Minutes for the meeting of November 21, 2007:
1. Vice President Moore called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 1:02 P.M. in the Community Room of the Macedon Public Library.
2. Attendance: Trustees, Manager, Treasurer
Katie Read - present John Hamilton - excused
Ed Bellis - present Chuck Jefferson - present
Bill Moore - present Mert Bartels - excused
Joan Handfield - present Kim Leonard - excused
Darlene Virkler - present Bill Hammond - excused
Heather Proctor - present
3. Secretary’s Report
- The minutes of the regular meeting of October 17, 2007, were approved. Motion by Jefferson. Second by Moore. Unanimously passed.
4. Financial Report
- No report submitted. Moore will request that Board members receive copies in their mailboxes in the Library. This report will be discussed at the next meeting.
- Three Trustees verified vouchers #163-173 inclusive. Approval was made for payment of abstract #10 in the amount of $6361.20. Motion by Proctor. Second by Moore. Unanimously passed.
5. Director’s Report
Director Virkler provided a Library Director’s Report to the BOT on current activity and events. Highlights discussed were:
- Circulation in October was up from last October.
- Down time for computer changes resulted in few problems.
- Closed dates for 2008: Jan. 1, May 26, July 4, Sept. 1, Nov. 20, and Dec. 24, 25, 26, and 31.
6. Town of Macedon Liaison Supervisor Hammond - absent
7. Old Business
Bullis Room - John Hamilton
Although Hamilton was absent, he submitted a list of items for discussion:
1. It was decided that Moore will contact Hammond regarding having the dates for service (March, July, Oct.) in the contract with Kistler before it is signed.
2. It was decided that June Hamell will approach the appraiser about appraising the Bullis collection in two sections rather than all at once. The collection was last appraised in Feb. 2003.
3. There is a balance of $4452 in the account. Hamell submitted a Bill for $307 but may not be paid until next month.
4. Hamell will check with the stability experts about the possibility of digitally copying the books.( The Committee decided that it would not allow whole books to be copied at this time, but copies of individual pages could be made.)
5. Hamell and Jefferson will meet with the Town lawyer to check the paperwork signed regarding ownership of the collection.
6. Hamell will ask the Committee what type of archival backup there should be if a book were to become damaged.
Friends of the MPL - Joan Handfield
- Work on the quilt continues.
- The December meeting will be a “bring a dish to pass” meeting.
- Joan Moore is hoping to find a Friend who will act as liaison
- between the Library and the two grant winners.
CRMPL - Bill Moore
- Fifty additional people were solicited for contributions for the matching funds.
Other Old Business
- Moore asked when Pat Stocker would begin the long term project. The answer is January.
8. New Business
- Read will update the BOT members’ addresses, phone numbers, and e-mails.
- Handfield, Read, and Bellis will create a slate of officers for 2008. This is needed by the December meeting.
- Handfield will pursue thank you cards and gift cards for Stacy Perez and Abbe Harbol, former BOT members.
- Jefferson will experiment with wording of an amendment to the Policy Manual as suggested by Virkler.
- Jefferson showed the BOT an article about a wireless book reader.
9. The next regular meeting of the MPL BOT will be December 19, 2007. A different location is a possibility due to the holiday. Read will check with Parkwood.
10. Jefferson moved to adjourn at 2:35 P.M. Proctor seconded. Approved.
Respectfully submitted,
Joan Handfield, Secretary MPL BOT
Macedon Public
Library
30 Main Street
Macedon, NY 14502
(315) 986-4932, Ext. 3
Page revised 03/27/08